MEMORANDA

MEMORANDUM 1: NAME
The name of the Society shall be “The Society of Obstetricians and Gynaecologists of Pakistan.”

MEMORANDUM 2: PLACE
The registered Office of the Society shall be situated in the city of Karachi.

MEMORANDUM 3: LANGUAGE
The official language of the Society shall be the language of the State. However, English will continue to be the language of the Society for the time being. The Journal of the Society shall be published in English.

MEMORANDUM 4: AIMS AND OBJECTIVES
The alms and objectives of the Society are:

  1. To encourage and advance the study of the Science, Art and Practice of Obstetrics and Gynaecology
  2. To promote social Intercourse amongst the Obstetricians and Gynaecologlsts of Pakistan.
  3. To encourage scientific research In Obstetrics and Gynaecology
  4. To hold meetings, to read scientific and technical papers and discuss problems of Obstetrics and Gynascology.
  5. (a) To arrange lectures and meetings for postgraduate students arid medical practitioners.
    (b) To establish a training Institution of Obstetricians and gynaecologists for the purpose of postgraduate degrees and diplomas.
  6. To establish and maintain reference libraries.
  7. To advise Central and Provincial Governments on matters relating to obstrical and gynaecological practice and teaching.
  8. To produce a Journal devoted to obstetics and gynaecology and its allied branches.
  9. To award prizes and Certifications for essays of subject connected with the science and art of obstetrics and gynaecology, subject to such regulations and conditions as the science may determine from time to time.
  10. To bring the members of the society together periodically at conferences and also bring them in contact with specialists from other parts of the world with a view of advancing their knowledge.
  11. To own properties movable and immovable that may be necessary or advantageous for the aforesaid objectives, and to purchase, sale, rent, lease and to mortgage the same for the benefit of the society.
  12. To construct, alter and maintain any buildings necessary from the funds of the society.
  13. To raise loan and borrow money from any bank and receive donations and subscriptions from members and other persons interested in the society and to hold the fund interest for any particular prupose or purposes for the advancement of obstetrics and gynaecology.
  14. To cooperate with other surgical or medical associations and societies.
  15. To organize exhibitions of machinery, instruments and appliances, etc. connected with or pertaining to gynaecological and obstetrical surgery in different parts of the country and to help improve them.
  16. To make rules when deemed necessary, interalia, relating to the discipline and professional conduct of obstetricians and gynaecologists.
  17. To make bye-laws, rules and regulations of the society and to delete, modify or add to the same as and when necessary..
  18. To do all such other things as may be incidental or conducive to the attainment of all or any of the above objectives.

ARTICLES

ARTICLE I: MEMBERSHIP

A. CLASSIFICATION

  • (a) Honorary Members - Persons especially deemed suitable by the Governing Body for conferment of honorary membership of the Society.
  • (b) Life Members - All members except Honorary Members, who pay a minimum of Rs. 2000/- shall be Life Members.
  • (c) Full Members - All medical practitioners holding national or International post graduate degrees or diplomas n Obstetrics and Gynaecology and those engaged in teaching and research In the subject, within or outside Pakistan.
  • (d) Ordinary Members - All medical practitioners who are engaged In the Practice and Obstetrics or Gynaecology but do not hold a postgraduate degree or diploma, e.g. house surgeons and general practitioners.
  • (e) Associate Members - All medical practitioners practicing or working in Departments associated with the practice of Obstetdcs and gynaecology but not In Departments of Obstetrics arid Gynaecology e.g. paediatricians pathologists, physicians. etc.

B. SUBSCRIPTION:

(Amount in Rs.)
Life Membership Fee
3000
Annual Membership Fee
350
Annual FIGO and AOFOG Fee for all Members
500

C. PRIVILEGES OF MEMBERSHIP

  • (a) All members shall be entitled as a matter of right to participate in all activities of the Society Including the use of library. The right to vote will be given to all members except Honorary and Associates members, provided they have membership of at least one year’s duration.
  • (b) All Honorary and Associate Members of the Society shall be entitled to participate In all the activities of the Society but they shall not be entitled to vote at the meetings of the Society or become Office Bearers of the Society.

D. CESSATION OF MEMBERSHIP

Membership of the society shall seize

  • (a) By voluntary resignation as from a specified date.
  • (b) If a member fails to pay his subscription 6 months after his Subscription has become due and payable In 21 days after receipt of a registered notice demanding payment from the Secretary. However, such members shall be reinstated on payment of outstanding dues at the discretion of the Governing Body
  • (c) If a resolution terminating such membership be passed by a majority of not less than 3/4 of the members of the Governing Body and If such resolution of the Governing Body is confirmed by the General Body at Its next meeting by a majority.
  • (d) No member shall question the reasonableness or otherwise of a resolution passed under Article 1-D and Sub-clause (c) and shall submit to it provided it has been served with a notice in writing at least one calendar month prior to action been taken by he Secretary informing him of such action and provided he has been given an opportunity to represent his case before the Governing Body.

ARTICLE - II: GENERAL BODY

General Body Meetings

  1. General Body meetings of the society shall be held at a time and place which shall be notified by the honorary Secretary General and such annual meetings shall be held within one year of the previous one unless the Governing Body by a maturity resolves otherwise.
  2. The honorary Secretary General shall circulate by post to all the members of the Society an annual report and statement of audited accounts of the past year at least one month before the date of the Annual General Meeting. The annual report shall include the minutes of the last Annual General Meeting and such other information as may be of interest to the members and useful to them.
  3. The time and the place of the annual meeting shall be decided by the governing body.

ARTICLE – III: GOVERNING BODY

A. MANAGEMENT

The affairs of the society shall be managed by a Governing Body consisting of the following Honorary Office Bearers:

  1. President
  2. Three Vice Presidents (one from each Province including the Province from which the President is selected)
  3. Secretary General
  4. Joint Secretary
  5. Treasurer
  6. Other members
  7. The Honorary Secretary General and the Honorary Treasurer shall be residents of the place where the headquarter of the Society is situated, i.e. Karachi.

B. ELECTIONS

  1. Elections of Governing Body shall be held every three years at the headquarters of the Society.
  2. 12 members in addition to the President shall be selected to the Governing Body by the General Body. The President shall hold office for a period of three years with other members of the governing body.
  3. The Honorary Secretary General, not less than three months before the holding of the Annual General Meeting referred to above, invite nominations for election to the Governing Body.
  4. On receipt of such nominations, the Honorary Secretary General shall post the ballot paper to every member entitled to vote (residing outside Karachi) at least six weeks before the Annual General Meeting with instructions as to the voting and the date before which they have to reach him (the Secretary).
  5. The election referred to above shall be by secret ballot, i.e. by the collection from the voters of the ballot paper upon which they shall have marked against the name of the candidate or candidates they approve.
  6. Each voter may exercise as many votes as there are vacancies, provided that no member may give more than one vote for any one candidate.
  7. A voter may, if he desires, send his voting papers through bearer or by post in a sealed envelope, stating on the envelope the words “Confidential Vote”.
  8. The election of the Governing Body shall be shall be held on a single day at a fixed time at the headquarters of the society.
  9. Counting of votes (including the posted ballots) shall be done on the day of the electin by the Governing Body in the presence of one representative of each candidate.
  10. The Governing Body shall not hold such office continuously for more than three years.
  11. None of the office bearers including the President, shall contest for the next term for the same post.
  12. The President shall be selected from amongst the Full Members, of not less than ten years’ standing.
  13. Office bearers and other members of the Governing Body shall be elected from amongst the full members.
  14. In the event of a vacancy or vacancies occurring amongst Office Bearers, viz the President, the Vice President, the Honorary Secretary General and the Honorary Treasurer during the course of any year, the existing members of the Governing Body shall elect the Office Bearers or Office Bearers in the vacancy or vacancies from the Governing Body and persons so elected shall hold office for the period for which their predecessors would have ordinarily functioned.

C – MEETINGS OF GOVERNING BODY

  1. The Office Bearers and members of the Governing Body shall meet at least thrice a year befor the holding of annual meeting of the General Body.
  2. Any eight members shall form a quorum.
  3. The President when present, shall preside at all the meetings of the Governing Body and in his absence, one of the Vice Presidents. Should he too happen to be absent, the meeting may elect its own Chairman and for the purpose of the meeting he shall have all the powers of the President.

D – FUNCTIONS AND POWERS OF GOVERNING BODY

  1. The Governing Body shall have full power of control and management of the affairs of the property of the society to engage such officials, servants or other persons as may be found necessary for the proper conduct and management of the affairs of the Society in carrying out its objectives.
  2. The Governing Body shall have power to invest and deal with the money of the Society and to borrow such sums of money as it may resolve as tending to benefit of the Society.
  3. Such monies and properties of the Society as are not utilized for the objectives of the society may be invested in such a manner in such banks and in such a way as the Governing Body may in its sole discretion think proper and the Governing Body may add its discretion to change the investments in order to better fulfill the objectives of the society and also spend for such objectives the entire money and property of the Society without necessarily constituting on creating a permanent endowment.
  4. The Governing Body shall have power to purchase, construct or acquire on lease or exchange or on hire or by gift or otherwise, any real or personal property and any rights or privileges necessary or convenient for the purpose of the Society and to improve, develop, manage, sale, lease, market, dispose of, turn to account or otherwise deal with all or any part of the property of the Society.
  5. The Governing Body shall have the right to decide the eligibility of the membership and also to which class a member should be admitted and such decision shall be final.
  6. A Clinical Conference shall be held annually. For organizing the Conference, the Governing Body shall appoint a Local Secretary.

ARTICLE IV: DUTIES AND POWERS OF OFFICE BEARERS

1. President

  • (a) In every case of voting the President or Chairman will have a vote. In every case of a tie, the President or Chairman shall have an additional casting vote.
  • (b) The President shall be the Chairman of all the meeting of the Society.
  • (c) The President shall preside at all the medical conferences
  • (d) The President shall guide and control all the activities of the Society.
  • (e) The President shall represent the Society on the notional, international and Official Committees wherever the Society is invited for the presentation.

2. Secretary General

  • (a) The Secretary General shall perform the usual function of this office shall be responsible the society for carrying out the resolutions of the Society.
  • (b) The Secretary General shall keep a record of the proceedings of all the meetings and all accounts and records shall be open to inspection by the members of the Governing Body.
  • (c) The Secretary General shall incur no extraordinary expenditure without the sanction of the Governing Body except for the purpose of holding the annual or other meeting which he may do with the concurrence of the treasurer.
  • (d) The books and the accounts of the Society shall be available for inspection at time to any member of the Governing Body. Accounts shall be audited by Chartered Accountants or Registered Accountants appointed.
  • (e) The property of the Society shall be in the possession and control of the Secretary General. If whenever it is found inconvenient to call a meeting of the Governing Body, the Secretary General deems it desirable that the opinion of the Governing Body be obtained on any particular matter or matters where their opinion is required, he shall do so by post and at an accordance with the views of the majority.

3. Treasurer

(a) The Treasurer shall maintain a true and accurate account of all money received by the Society through the Secretary and he shall make a statement regarding the functional position of the Society at the General Meeting.

(b) The Secretary General and the Treasurer shall jointly sign all the cheques, note bills and other negotiable instruments unless the Governing Body decides otherwise.

ARTICLE V: RULES AND REGULATIONS

  1. The income and property of the Society whensoever derived shall be utilized solely for the promotion of the objectives of the Society as set forth in this constitution of the Society.
  2. No person or persons in whom, for the time being, any funds or money or any other property movable or immovable of the Society may be vested shall be answerable for any loss arising in the administration or the application or the said trust funds or sums of money or for any damage to or deterioration in the said property unless such loss, damage or deterioration shall happen by or through his/her or their willful default or neglect.
  3. If upon the dissolution of the Society, there shall remain after meeting all demands, claims and liabilities and property whatsoever, the shame shall not be paid to or distributed among the members of the Society or Governing Body but shall be given or transferred to Society or Association, Institution or Institutions having objectives similar to any of the objectives of this Society to be determined by vote of not less than three fifths of the members present personally or by proxy in a meeting at or before the time of the dissolution or in default thereof by the High Court of Judicature at Karachi in its ordinary original jurisdiction.
  4. The Rules and Regulations shall not be repealed nor an amendment or addition met except by a resolution passed by a majority of not less than two-thirds of the members on the register of the Association at a meeting convened for the purpose or at an Annual General Meeting. The Secretary shall give notice of resolution to be moved in this behalf at least one month prior to the meeting at which such resolutions are to be moved. At such meetings members may vote by proxy or by post.
  5. Resolution of Governing Body regarding management and administration shall ordinary bind the Society.

ARTICLE VI

The society may publish a journal called “The Pakistan Journal of Obstetrics and Gynaecology” under the direction of an editorial board elected by the Governing Body and consisting of a Chairman, Editor, Joint Editor and Editorial Secretary and members not exceeding 12. The Editorial Board shall have the right to frame separate bi-laws for the conduct and publication of the journal.

ARTICLE VII: COMMITTEES

The Governing Body shall have powers to form committees as and when deemed necessary in order to meet the objectives of the Society.

AMMENDMENTS TO THE CONSTITUTION MADE THE THE GENERAL BODY ON 16TH SEPTEMBER 1990.

Branches of the Society would be formed in all cities of the country where there was a Medical College. Each branch would be headed by a local Chairperson, who would be elected by the local members. The local office-bearers would be accountable to the Vice-President of the province, and would assist him/her in achieving the sole purpose of these local committees viz. promotion of continuing medical education. They would not represent society at national or internal meetings.

The membership fee raised by the branches would come directly come the main Society account in Karachi.

The immediate past President and Secretary General would be inducted into the Executive Committee, for the sake of continuity and ease in organizing the affairs of the Society. The number of Executive Committee members would remain fixed.

The Editor of the Pakistan Journal of Obstetrics and Gynaecology would be elected with each election of the Office-Bearers.

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Society of Obstetricians & Gynaecologists of Pakistan
Department of Obstetrics and Gynaecology,
Jinnah Postgraduate Medical Center,
Karachi, Pakistan
Phone: 92-21-9205040
E-mail: sogpjpmc@hotmail.com